Agenda and minutes

For those meetings that are being broadcast (as agreed by Council in July 2022) there will be a link to view the live broadcast under the ‘Media’ heading below. Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Kate Batty-Smith, Democratic Services Officer  Email: democraticservices@dover.gov.uk

Media

Items
No. Item

34.

Apologies

To receive any apologies for absence.

Minutes:

It was noted that an apology for absence had been received from Councillor D P Murphy.

35.

Declarations of Interest pdf icon PDF 143 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest.

36.

Record of Decisions pdf icon PDF 240 KB

The decisions of the meeting of the Cabinet held on 5 September 2022 numbered CAB 27 to CAB 33 (inclusive) are attached.

Minutes:

It was agreed that the decisions of the meeting held on 5 September 2022, as detailed in decision numbers CAB 27 to CAB 33, be approved as a correct record and signed by the Chairman.

37.

Dover District Local Plan Publication (Regulation 19) and Submission (Regulation 22) pdf icon PDF 140 KB

To consider the attached report of the Planning Policy and Projects Manager.

 

Responsibility: Portfolio Holder for Planning and Environment

Additional documents:

Minutes:

It was agreed to recommend to Council:

 

(a)   That the Submission Dover District Local Plan (Regulation 19) and the accompanying Sustainability Appraisal and Habitat Regulations Assessment be approved for publication for a period of 7 weeks.

 

(b)   That, following publication, the Submission Dover District Local Plan and supporting documents be submitted to the First Secretary of State for Examination, together with the Regulation 19 representations and a summary thereof.

 

(c)   That authority be delegated to the Head of Planning and Development, in consultation with the Portfolio Holder for Planning and Environment, to prepare an addendum to the Plan with the proposed changes that may be necessary to address soundness issues raised by representations received in response to the Regulation 19 publication, that can be submitted with the Plan to be considered by the inspector during the examination process; and

 

(d)   That authority be delegated to the Head of Planning and Development, in consultation with the Portfolio Holder for Planning and Environment, to make any necessary editorial changes and minor amendments to the Submission Dover District Local Plan, Sustainability Appraisal and Habitat Regulations Assessment, prior to publication, submission and during the examination, to assist with clarity, consistency, explanation and presentation.

38.

Dover District Tenant Engagement Strategy 2022-27 pdf icon PDF 414 KB

To consider the attached report of the Head of Housing.

 

Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education

Additional documents:

Minutes:

It was agreed:

 

(a)   That the draft Tenant Engagement Strategy and Action Plan at Appendix 1 of the report be approved for consultation purposes.

 

(b)   That the draft consultation plan for the Tenant Engagement Strategy for formal consultation with tenants and leaseholders for a 4-week period be approved.

 

(c)   That the Strategic Director (Corporate Resources) be authorised, in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education, to consider the consultation responses and to make any minor amendments arising therefrom and, thereafter, to adopt the document on behalf of the Council with effect from 7 November 2022.  Should more significant amendments be considered desirable, the matter shall be the subject of a further report to Cabinet.

 

(d)   That the Strategic Director (Corporate Resources) be authorised, in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education, to make future minor amendments to the Strategy as required. 

39.

Local Government (Miscellaneous Provisions) Act 1976 - Request for Increase in Hackney Carriage Fare Tariff pdf icon PDF 364 KB

To consider the attached report of the Head of Regulatory Services.

 

Responsibility: Portfolio Holder for Transport, Licensing and Regulatory Services

Additional documents:

Minutes:

It was agreed:

 

(a)   That the table of fares presented by the licensed trade and set out at Appendix B of the report be approved, subject to a review of the cap being undertaken within 12 months.

 

(b)   That the Head of Regulatory Services be authorised, in consultation with the Portfolio Holder for Transport, Licensing and Regulatory Services, to consider any objections received during the formal statutory consultation period, modify as appropriate, and take all necessary steps to bring the table of fares into operation. 

40.

Dover District Council Transformation Programme (Dover 2024 - 50 years of service) pdf icon PDF 347 KB

To consider the attached report of the Chief Executive.

 

Responsibility: Leader of the Council

Additional documents:

Minutes:

It was agreed that the implementation of the proposed workstreams and project governance structure to deliver the Transformation Programme be approved. 

41.

Strategic Performance Dashboard - Quarter One 2022/23 pdf icon PDF 140 KB

To consider the attached report of the Head of Leadership Support.

 

Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

Additional documents:

Minutes:

It was agreed that the Council’s Strategic Performance Dashboard be noted. 

42.

Exclusion of the Press and Public pdf icon PDF 103 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

43.

Serviced Self-Build Plots

To consider the attached report of the Head of Finance and Investment. 

 

Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education

Minutes:

It was agreed:

 

(a)   That the progression of a project to deliver serviced self-build plots on Council-owned land be approved.

 

(b)   That the acceptance of Brownfield Land Release Fund 2 (BLRF2) funding, if awarded, be approved.

 

(c)   That the Head of Finance and Investment be authorised, in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education, to take the necessary decisions and actions to progress the project, and develop and sell the serviced plots including (but not limited to) appointing any necessary professional advisers and procuring and letting the construction contract.

    Broadcast and Recording of Council Meetings

    1. (a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

      (b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

      (c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

      (d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy