Agenda

Governance Committee - Thursday, 5th December, 2024 6.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
1.	Apologies To receive any apologies for absence.
2.	Appointment of Substitute Members To note appointments of Substitute Members.
3.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
4.	Minutes PDF 101 KB To confirm the attached Minutes of the meeting of the Committee held on 26 September 2024.
5.	Audit Findings Report 2020/21 and Draft Disclaimed Opinion for 2020/21 PDF 7 MB To consider the attached report of the external auditors, Grant Thornton. Additional documents: Dover DC 2020-21 - Disclaimer of opinion due to Backstop dwf251124 , item 5. PDF 155 KB
6.	Conclusion of the Audit for 2021/22 and 2022/23 and Draft Disclaimed Opinions for 2021/22 and 2022/23 PDF 379 KB To consider the attached reports of the external auditors, Grant Thornton. Additional documents: Dover DC 2021-22 - Disclaimer of opinion due to Backstop dwf251124 , item 6. PDF 158 KB Dover DC 2022-23 - Disclaimer of opinion due to Backstop dwf251124 , item 6. PDF 159 KB
7.	2023/24 Audit Progress Report and Interim Findings PDF 2 MB To consider the attached report of the external auditors, Grant Thornton.
8.	IT Audit Findings PDF 248 KB To consider the attached report of the external auditors, Grant Thornton.
9.	Update to Recommendations from the Auditor's Annual Report 2021/22 & 2022/23 PDF 69 KB To consider the attached report of the Head of Finance and Investment. Additional documents: Prior Year Recommendations , item 9. PDF 128 KB
10.	Treasury Management Quarter Two Report 2024/25 PDF 102 KB To consider the report of the Head of Finance and Investment. Additional documents: Appendix 1A -TM-Outturn-Report-H1 2024-25 , item 10. PDF 211 KB Appendix 1B - Prudential Indicator - H1 2024-25 , item 10. PDF 95 KB TM App 2 , item 10. PDF 52 KB TM App 3 , item 10. PDF 94 KB TM App 4 , item 10. PDF 51 KB
11.	Annual Complaints Report PDF 80 KB To consider the report of the Head of Corporate Services and Democracy (to follow). Additional documents: Appendix 1 2024 , item 11. PDF 128 KB
12.	Risk Register Quarterly Update PDF 83 KB To consider the report of the Head of Corporate Services and Democracy (to follow). Additional documents: Appendix 1 - R00 Risk Register Summary Cover Report , item 12. PDF 150 KB Appendix 2 - Key Risks , item 12. PDF 310 KB
13.	Quarterly Internal Audit Update Report PDF 258 KB To consider the attached report of the Head of Audit Partnership.
14.	Exclusion of the Press and Public PDF 50 KB The recommendation is attached. MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION
15.	Quarterly Internal Audit Update Report (Restricted) View the reasons why item 15. is restricted To consider the attached report of the Head of Audit Partnership.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy