Issue - meetings

To consider the attached report of the Strategic Director (Operations and Commercial).

The Head of Assets and Building Control and the Head of Museums and Culture presented the report on the Provision of New Museum Store. The Portfolio Holder for Environment and Corporate Assets, Councillor O C de R Richardson was present at the invitation of the Chairman.

Members considered the report and the additional decision (CAB48(b)) made by Cabinet at its meeting on 9 November 2020 in respect of the report.

It was moved by Councillor S H Beer, and duly seconded by Councillor H M Williams

(a)  That Cabinet Decisions CAB48(a) and (c) be endorsed.

(b)  That Cabinet Decision CAB48(b) be deleted and replaced as followed:

“That a new report with a draft collections policy and strategy be brought to Cabinet by the end of 2021.”

On being put to the meeting the motion was LOST.  

It was moved by Councillor T A Bond, duly seconded by Councillor M Rose, and

RESOLVED: That Cabinet Decision CAB48(a – c) be endorsed as followed:

(a)  That the relocation of the museum collections currently stored in the Maison Dieu and Western Road depots respectively to Unit 8 and the ground floor of Unit 10 Whitfield Court, and to sanction the construction works necessary to house the collections in a suitable environment be approved.

(b)  To continue and to complete the cataloguing of the whole collection for completion in Spring 2021 (for the items currently stored at Western Road, and where specific cataloguing cannot be undertaken (i.e. the archeology), produce an inventory which quantifies the volumes and size). Also prepare and present, at the same time, a new Collections Policy that identified and quantified the collection, to mitigate the risk of moving everything to the new store at Whitfield, and produce an inventory which quantified the volumes and size, and draw up a list of items which under a new collections policy can either be offered to alternative collections or disposed of.

(c)   That the Strategic Director (Operations and Commercial), in consultation with the Portfolio Holder for Environment and Corporate Property, be delegated authority to take all operational decisions, including the award of contract, and any decisions necessary to complete building work and relocate existing stores.

(During the course of the consideration of Minute No. 44 (Provision of New Museum Store) when the issue of the loan of the museum collection to other museums was discussed, Councillor S C Manion declared an interest by reason of his being a Trustee of the Mining Museum which held part of the museum collection on loan and withdrew from the meeting for the remainder of the item of business.)

To consider the attached report of the Strategic Director (Operations and Commercial).

Responsibility: Portfolio Holder for Environment and Corporate Property

It was agreed:

(a)  That the relocation of the museum collections currently stored in the Maison Dieu and Western Road depots respectively to Unit 8 and the ground floor of Unit 10 Whitfield Court, and to sanction the construction works necessary to house the collections in a suitable environment be approved.

(b)  To continue and to complete the cataloguing of the whole collection for completion in Spring 2021 (for the items currently stored at Western Rd, and where specific cataloguing cannot be undertaken (i.e. the archeology), produce an inventory which quantifies the volumes and size). Also prepare and present, at the same time, a new Collections Policy that identified and quantified the collection, to mitigate the risk of moving everything to the new store at Whitfield, and produce an inventory which quantified the volumes and size, and draw up a list of items which under a new collections policy can either be offered to alternative collections or disposed of.

(c)   That the Strategic Director (Operations and Commercial), in consultation with the Portfolio Holder for Environment and Corporate Property, be delegated authority to take all operational decisions, including the award of contract, and any decisions necessary to complete building work and relocate existing stores.