Agenda and minutes
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Contact: Rebecca Brough Team Leader - Democratic Support
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Election of a Chairman Minutes: In the absence of the Chairman, the Team Leader – Democratic Support called for nominations for Chairman for the first item of business.
It was moved by Councillor M A Russell and duly seconded that Councillor P G Heath be elected Chairman for the next item of business.
On being put to the meeting it was:
RESOLVED: That Councillor P G Heath be elected Chairman for the next item of business. |
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Election of a Chairman To elect a Chairman of the Council for the ensuing municipal year.
Upon election, the procedure will be followed:
(a) The Chairman will sign the Declaration of Acceptance of Office. (b) The Chairman will address the Council. (c) The retiring Chairman (if applicable) will be presented with the past Chairman's badge. (d) The Retiring Chairman (if applicable) will address the Council. Minutes: Councillor P G Heath called for nominations for the position of Chairman of the Council for the ensuing municipal year.
It was moved by Councillor K E Morris and duly seconded, that Councillor S R Nicholas be elected Chairman of the District Council.
On being put to the meeting it was:
RESOLVED: That Councillor S R Nicholas be elected Chairman of Dover District Council for the ensuing municipal year.
(Councillor S R Nicholas, who had not been present at the meeting prior to the vote being taken, entered the Council Chamber and, having made her declaration of acceptance of office, took the chair). |
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Appointment of a Vice-Chairman To appoint a Vice-Chairman of the Council for the ensuing municipal year. The Vice?Chairman will sign the Declaration of Acceptance of Office. Minutes: The Chairman called for nominations for the position of Vice-Chairman for the ensuing Council year.
It was moved by Councillor C J Smith, duly seconded and
RESOLVED: That Councillor P S Le Chevalier be appointed Vice-Chairman of the Dover District Council for the ensuing municipal year. |
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Apologies To receive any apologies for absence. Minutes: Apologies for absence were received from Councillors J H Goodwin, S M Le Chevalier, P S Le Chevalier and P Walker.
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Declarations of Interest To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
Minutes: There were no declarations of interest made by Members. |
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To confirm the attached Minutes of the meeting held on 5 March 2014. Minutes: The Minutes of the meeting held on 5 March 2014 were approved as a correct record and signed by the Chairman. |
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Announcements To receive any announcements from the Chairman, Leader, Members of the Cabinet or Head of Paid Service. Minutes: (a) Promotion of Dover Athletic Football Club (DAFC)
The Chairman congratulated DAFC for their promotion to the Conference Premier League for the forthcoming season.
(b) The Death of Former Councillor Brian Martin
The Chairman informed the Council of the sad news of the death of former District Councillor Brian Martin who represented the Pineham Ward from 1989 to 1992 and 1999 to 2003.
The Chairman invited the leader of the Council, Councillor P A Watkins, and Councillor G J Hood, to say a few words and they paid tribute to an excellent speaker, his good sense of humour and strong personality.
The Council stood in silence as a mark of respect. |
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Appointment of Cabinet To receive any changes to the Members of the Cabinet and related portfolios. Minutes: The Leader of the Council advised that he had made no changes to the number of members of the Cabinet.
RESOLVED: That in accordance with the notice provided by the Leader, it be noted that Cabinet will comprise of the following for the ensuing municipal year:
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Appointment of Shadow Cabinet To note the composition of the Shadow Cabinet. The Shadow Cabinet must directly reflect the composition of the Cabinet (in accordance with the Council Procedure Rules). Minutes: The Leader of the Opposition thanked Councillor S J Jones for all her hard work as Deputy Opposition Leader in 2013/14.
RESOLVED: That in accordance with the notice provided by the Leader of the Opposition Group, it be noted that the Shadow Cabinet will comprise of the following for the ensuing municipal year:
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Establishment and Composition of Committees (a) Committees
To appoint the following Committees as the Council considers appropriate to deal with matters which are neither reserved to the Council nor are executive functions:
Dover Joint Transportation Board East Kent (Joint Arrangements) Committee Electoral Matters Committee General Purposes Committee Governance Committee Joint Health, Safety and Welfare Consultative Forum Joint Staff Consultative Forum Licensing Committee Planning Committee Regulatory Committee Scrutiny (Community and Regeneration) Committee Scrutiny (Policy and Performance) Committee Standards Committee
(b) Review of Allocation of Seats to Political Groups
To determine the allocation of seats to political groups in accordance with Section 15 of the Local Government and Housing Act 1989. The attached report of the Chief Executive and Director of Governance sets out the recommended allocation of seats to political groups.
(c) Chairmen, Vice-Chairmen and Spokespersons of Committees
To appoint the Chairman, Vice-Chairman and Controlling Group Spokespersons and Deputy Controlling Group Spokespersons of the above Committees as appropriate. Additional documents: Minutes: It was moved by Councillor P A Watkins, duly seconded and
RESOLVED: That, having noted the allocation of seats calculated in accordance with the provisions of the Local Government and Housing Act 1989, the Council Committees be constituted as indicated below for the ensuing municipal year and the Boards and Forums be constituted with the membership, Chairman, Vice-Chairman and Spokespersons as shown:
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Programme of Meetings 2014/15 To approve a programme of ordinary meetings of the Council for the ensuing year. The Council, at its meetings on 5 March 2014, provisionally approved the programme subject to ratification at this meeting. Additional documents: Minutes: It was moved by Councillor P A Watkins, duly seconded and
RESOLVED: That the programme of Council meetings for 2014/15 be approved. |
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Annual Report of the Standards Committee To consider the joint report of the Chairman of the Standards Committee and the Monitoring Officer (to follow). Additional documents: Minutes: The report was presented by Councillor B W Butcher in his capacity as Chairman of the Standards Committee.
It was moved by Councillor B W Butcher, duly seconded and
RESOLVED: That the report be received and noted. |
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Annual Report on Scrutiny To consider the report of the Monitoring Officer (to follow). Additional documents: Minutes: The report was presented by Councillor K Mills in his capacity as Chairman of the Scrutiny (Policy and Performance) Committee.
It was moved by Councillor K Mills, duly seconded and
RESOLVED: That the report be received and noted. |
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Annual Report of the Governance Committee To consider the joint report of the Chairman of the Governance Committee and the Director of Governance (to follow). Additional documents: Minutes: The report was presented by Councillor T J Bartlett in his capacity as Chairman of the Governance Committee.
It was moved by Councillor T J Bartlett, duly seconded and
RESOLVED: That the report be received and noted. |