Agenda

Governance Committee - Thursday, 28th September, 2023 6.00 pm

For those meetings that are being broadcast (as agreed by Council in July 2022) there will be a link to view the live broadcast under the ‘Media’ heading below. Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
1.	Apologies To receive any apologies for absence.
2.	Appointment of Substitute Members To note appointments of Substitute Members.
3.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
4.	Minutes PDF 88 KB To confirm the attached Minutes of the meeting of the Committee held on 29 June 2023.
5.	REVISION TO CONTRACT STANDING ORDERS PDF 99 KB View the background to item 5. To consider the attached report of the Head of Finance & Investment and Monitoring Officer. Additional documents: App Contract Standing Orders Revised 050923 , item 5. PDF 116 KB
6.	ANNUAL DEBT COLLECTION REPORT FOR EAST KENT SERVICES (managed by Civica UK Ltd) PDF 154 KB To consider the attached report of the Strategic Director (Finance and Housing).
7.	ANNUAL REPORT FOR DOVER DISTRICT COUNCIL HOUSING SERVICES WRITE OFFS OF FORMER TENANT ARREARS PDF 96 KB To consider the attached report of the Strategic Director (Finance and Housing).
8.	ANNUAL WRITE OFF REPORT FOR PARKING SERVICES PDF 85 KB To consider the attached report of the Strategic Director (Finance & Housing). Additional documents: Parking Appendix 1 , item 8. PDF 44 KB
9.	AUDIT PROGRESS REPORT AND SECTOR UPDATE PDF 2 MB To consider the attached report of Grant Thornton (external auditors).
10.	QUARTERLY INTERNAL AUDIT UPDATE REPORT PDF 303 KB To consider the attached report of the Head of Audit Partnership (East Kent Audit Partnership).
11.	REQUEST FOR DISPENSATIONS UNDER THE CODE OF CONDUCT PDF 76 KB To consider the report of the Monitoring Officer (to follow). Additional documents: Appendix 1 Request for Dispensations 280923 , item 11. PDF 985 KB Appendix 1 - Request for Dispensation from Cllr Friend , item 11. PDF 105 KB Appendix 2 - Kent Code of Conduct for Members Amended 21 Sept 2012 , item 11. PDF 66 KB Appendix 3 - Dispensation Decision Template (Blank) , item 11. PDF 88 KB
12.	2022/23 ANNUAL GOVERNANCE ASSURANCE STATEMENT PDF 99 KB To consider the attached report of the Strategic Director (Corporate and Regulatory). Additional documents: Annual Governance Assurance Statement 2022-23 , item 12. PDF 160 KB
13.	CORPORATE GOVERNANCE LOCAL CODE REVIEW PDF 71 KB To consider the report of the Head of Corporate Services and Democracy (to follow). Additional documents: Appendix 1 - Governance Local Code September 2023 Revision , item 13. PDF 448 KB

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy