Agenda and minutes

Electoral Matters Committee
Tuesday, 4th December, 2012 10.00 am

Venue: HMS Brave Room - Council Offices. View directions

Contact: Rebecca Brough  Team Leader - Democratic Support

Items
No. Item

1.

Apologies

Minutes:

An apology for absence was received from Councillor J H Goodwin.

2.

Appointment of Substitute Members

To note appointments of Substitute Members.

Minutes:

It was noted that, in accordance with Council Procedure Rule 4, Councillor G Cowan had been appointed as substitute for Councillor J H Goodwin.

3.

Declarations of Interest

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

 

Where a Member has a new or registered Disclosable Pecuniary Interest (DPI) in a matter under consideration they must disclose that they have an interest and, unless the Monitoring Officer has agreed in advance that the DPI is a 'Sensitive Interest', explain the nature of that interest at the meeting.  The Member must withdraw from the meeting at the commencement of the consideration of any matter in which they have declared a DPI and must not participate in any discussion of, or vote taken on, the matter unless they have been granted a dispensation permitting them to do so.  If during the consideration of any item a Member becomes aware that they have a DPI in the matter they should declare the interest immediately and, subject to any dispensations, withdraw from the meeting.

 

Where a Member is declaring an Other Significant Interest (OSI) they must also disclose the interest and explain the nature of the interest at the meeting.  The Member must withdraw from the meeting at the commencement of the consideration of any matter in which they have declared a OSI and must not participate in any discussion of, or vote taken on, the matter unless they have been granted a dispensation to do so or the meeting is one at which members of the public are permitted to speak for the purpose of making representations, answering questions or giving evidence relating to the matter.  In the latter case, the Member may only participate on the same basis as a member of the public and cannot participate in any discussion of, or vote taken on, the matter and must withdraw from the meeting in accordance with the Council's procedure rules.

Minutes:

There were no declarations of interest made by Members.

 

Councillor P J Hawkins advised for information that she was the mother of the Prospective Parliamentary Candidate for the Labour Party for the Dover Constituency.

4.

Minutes pdf icon PDF 51 KB

To confirm the attached Minutes of the meeting of the Committee held on 17 November 2011.

Minutes:

The Minutes of the meetings of the Committee held on 17 November 2011 were approved as a correct record and signed by the Chairman.

5.

Review of Parliamentary Constituency Boundaries pdf icon PDF 75 KB

To consider the report of the Democratic Services Manager (to follow).

Additional documents:

Minutes:

The Democratic Services Manager introduced the report on the Boundary Commission for England's revised proposals for new parliamentary constituencies following the consultation on its initial proposals.

 

The Committee was advised that the revised proposals for the renamed Dover and Deal constituency had an electorate of 78,522 and contained all of the existing Dover District Council wards with the exception of Little Stour & Ashstone and Sandwich wards which would form part of the revised East Thanet constituency.  The new Dover and Deal constituency would include only a single Shepway District Council ward (North East Downs) as the Elham and Stelling Minnis ward previously proposed for inclusion was now to remain with the Folkestone and Hythe constituency in order to balance the size of the two constituencies.  The Boundary Commission England had rejected proposals from the Labour Party for the inclusion of the Barham Downs ward of Canterbury City Council within the Dover and Deal Constituency.

 

As the closing date for responses to the consultation was prior to the next scheduled meeting of the Council, the Committee was advised that its views would be submitted to the Boundary Commission England and the Council would be asked to reconfirm them at its meeting to be held on 12 December 2012.

 

The consensus of opinion was to support the proposals for the new Dover and Deal CC name as well as the inclusion of the Little Stour & Ashstone ward and the Sandwich ward within the Thanet constituency.

 

It was moved by Councillor G Cowan and duly seconded

 

That the Council respond to the consultation on the revised proposals to urge for the inclusion of the Barham Downs ward within the new Dover and Deal Constituency.

 

On being put to the vote it was LOST.

 

It was moved by Councillor S S Chandler, duly seconded and

 

RESOLVED:    That it be recommended to the Council that it endorse the views of the Electoral Matter Committee in respect of the Boundary Commission England's revised proposals for parliamentary constituencies as follows:

 

                         (a)        That support be expressed for the new constituency name of Dover and Deal CC.

 

                         (b)        That the decision to accept the representation previously submitted by the Council in response to the initial proposals with regard to the inclusion of both Little Stour and Ashstone and Sandwich wards within a Thanet constituency be welcomed.

 

                         (c)        That the inclusion of the North East Downs ward within the constituency of Dover and Deal be supported.