Agenda and draft minutes

Electoral Matters Committee - Monday, 18th September, 2023 6.00 pm, NEW

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; (h) General Purposes Committee and (i) Overview and Scrutiny Committee.

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Venue: Council Chamber. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
1.	Apologies To receive any apologies for absence. Minutes: An apology for absence was received from Councillor T J Bartlett.
2.	Appointment of Substitute Members To note appointments of Substitute Members. Minutes: It was noted that in accordance with Council Procedure Rule 4, Councillor D R Friend had been appointed as substitute member for Councillor T J Bartlett.
3.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Minutes: There were no declarations of interest made by Members.
4.	Minutes PDF 47 KB To confirm the attached Minutes of the meeting of the Committee held on 22 January 2019. Minutes: The Minutes of the meeting held on 22 January 2019 were approved as a correct record for signing by the Chairman.
5.	STATUTORY REVIEW OF POLLING DISTRICTS PDF 79 KB View the background to item 5. To consider the attached report of the Electoral Services Manager. Additional documents: Appendix 1 - Current and Proposed Polling District Scheme , item 5. PDF 183 KB Appendix 2 - Proposed Changes to Polling District Boundaries , item 5. PDF 4 MB Appendix 3 - Existing Polling District Boundaries (compressed)_Part1 , item 5. PDF 17 MB Appendix 3 - Existing Polling District Boundaries (compressed)_Part2 , item 5. PDF 14 MB Minutes: The Electoral Services Manager presented the report on the Statutory Review of Polling Districts. Members were advised that the Council had a duty under legislation to divide its area into polling districts and to designate a polling place for each polling district. The Council was required to carry out a review of the Polling Districts by no later than 31 January 2025. The consultation process would be launched on 2 October 2023 and there would be two periods of consultation. Following this, the Council would be asked to determine the Polling District Scheme to be used for Parliamentary and Local Government Elections and Referenda. The Electoral Registration Officer would make any changes agreed and publish the register to reflect the changes. Members discussed the proposed changes for the Aylesham Polling District and the situation with other polling districts. It was proposed by Councillor S H Beer, duly seconded by Councillor D R Friend and RESOLVED: That the Polling District Scheme be approved for consultation.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

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