Agenda

Electoral Matters Committee - Monday, 20th November, 2023 6.00 pm, NEW

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; (h) General Purposes Committee and (i) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
1.	Apologies To receive any apologies for absence.
2.	Appointment of Substitute Members To note appointments of Substitute Members.
3.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
4.	Minutes PDF 56 KB To confirm the Minutes of the meeting of the Committee held on 18 September 2023 (to follow).
5.	Statutory Review of Polling Districts PDF 85 KB View the background to item 5. To consider the report of the Electoral Services Manager (to follow). Additional documents: Appendix 1 - Current and Proposed Polling District Scheme, 18/09/2023 Electoral Matters Committee , item 5. PDF 183 KB Appendix 2 - Proposed Changes to Polling District Boundaries, 18/09/2023 Electoral Matters Committee , item 5. PDF 4 MB Appendix 3 - Existing Polling District Boundaries (compressed)_Part1, 18/09/2023 Electoral Matters Committee , item 5. PDF 17 MB Appendix 3 - Existing Polling District Boundaries (compressed)_Part2, 18/09/2023 Electoral Matters Committee , item 5. PDF 14 MB Appendix 4 - Responses received to the consultation , item 5. PDF 262 KB Appendix 5 -Summary of Proposed Changes , item 5. PDF 116 KB

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy