Agenda and minutes

Scrutiny (Community and Regeneration) Committee
Wednesday, 16th January, 2019 6.00 pm

Venue: Council Chamber - Dover District Council. View directions

Contact: Jemma Duffield  Democratic Services Officer

Items
No. Item

68.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors P M Brivio, G Cowan and P Walker.

69.

Appointment of Substitute Members

To note appointments of Substitute Members.

Minutes:

It was noted that, in accordance with Council Procedure Rule 4, Councillor K Mills    was appointed as substitute member for Councillor P M Brivio.

 

 

70.

Declarations of Interest pdf icon PDF 37 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest made by Members.

71.

Minutes pdf icon PDF 52 KB

To confirm the Minutes of the meeting of the Committee held on 4 July 2018, 12 September 2018, 3 October 2018 and 7 November 2018 (to follow).

Additional documents:

Minutes:

The Minutes of the meeting held on 12 September 2018, 3 October 2018 and 7 November 2018 were approved as a correct record and signed by the Chairman.

 

The Minutes of the meeting held on 4 July 2018 were deferred.

72.

Public Speaking

Please note that in accordance with the agreed Protocol for Public Speaking at Overview and Scrutiny, the right to speak does not apply to any items on the agenda.

 

The right of the public to speak does not apply to the following agenda items: Apologies, Appointment of Substitute Members, Declarations of Interest, Minutes, the Forward Plan, the Scrutiny Work Programme, any agenda item that is not accompanied by a written report and items that are exempt business.

 

Minutes:

The Democratic Services Manager advised that no members of the public had registered to speak on items on the agenda to which the public speaking protocol applied.

73.

Decisions of the Cabinet Relating to Recommendations from the Scrutiny (Community and Regeneration) Committee

The following decisions were taken by the Cabinet at its meeting held on 14 January 2019in respect of recommendations from the Scrutiny (Community and Regeneration) Committee:

 

·         Private Landlords

Minutes:

The Committee’s recommendation made on 5 December 2018 (Minute No 67) to Cabinet were rejected at its meeting held on 14 January 2019 since it was considered that the Council was addressing private sector landlord issues by other means (e.g. by engaging regularly with landlords). Furthermore, the Council would want to see more data and received further information regarding government strategy before committing itself to the principle of a compulsory registration scheme.

 

 

74.

Issues referred to the Committee by Council, Cabinet, Scrutiny (Policy and Performance) Committee or another Committee

There are no items for consideration.

Minutes:

There were no items for consideration.

75.

Items called-in for Scrutiny or placed on the agenda by a Member of the Committee, any individual Non-Executive Members or Public Petition

(a)    Items placed on the agenda by a Member of the Committee or any individual Non-Executive Member

 

       Any individual Councillor may request that a matter is placed on the agenda of one of the Council's Overview and Scrutiny Committees.

 

       There are no items for consideration.

 

(b)    Call-In

 

       Executive Decisions may be called-in by the Chairman or Spokesperson of the Scrutiny (Policy and Performance) Committee or any three non-executive members. Call-Ins are heard by the Scrutiny (Policy and Performance) Committee unless it decides to refer the matter to the Scrutiny (Community and Regeneration) Committee.

 

       There are no items for consideration.

 

(c)    Public Petitions

 

       There are no items for consideration.     

Minutes:

There were no items for consideration.

76.

Notice of Forthcoming Key Decisions pdf icon PDF 65 KB

It is intended that Members should use the Notice of Forthcoming Key Decisions to identify topics within the remit of the Committee for future scrutiny.

Minutes:

The Democratic Services Manager presented the Notice of Forthcoming Key Decisions to the Committee for its consideration. Members identified the following items from the Notice of Forthcoming for inclusion within the work programme:

 

·           Item No 38 (Purchase of affordable housing in Aylesham)

·           Item No 31 (deed of Variation to the Aylesham Development Agreement)

 

RESOLVED:   That the Notice of Forthcoming Key Decisions be noted.

 

 

77.

Scrutiny Work Programme pdf icon PDF 67 KB

It is intended that the Committee monitor and prioritise its rolling work programme.

Minutes:

The Democratic Services Manager presented the Scrutiny Work Programme to the Committee for its consideration.

 

Members requested the inclusion of S106 agreements within the work programme and East Kent Housing Update be removed.

           

RESOLVED:     That the Work Programme be noted subject to the inclusion of the additional items identified in Minute no 76 and S106 agreements.

 

78.

Exclusion of the Press and Public pdf icon PDF 38 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

It was moved by Councillor R J Frost, duly seconded and

 

RESOLVED:       That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the remainder of the business on the grounds that the items to be considered involved the likely disclosure of exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Act.

79.

WORKS TO RETAIL UNITS AT MARKET SQUARE, AYLESHAM

To consider the attached report of the Strategic Director (Operations and Commercial).

Minutes:

The Head of Assets and Building Control was in attendance to present the report to the committee which had been considered at the meeting of Cabinet on 14 January 2019 and that it was agreed that the use of the Capital Contingency fund to cover the final cost of fitting out the retail units at Market Square, Aylesham be approved (CAB 84).

 

A summary of the works to date was provided to Members. The retail units, which had residential units above, were constructed as part of the Aylesham Garden Village development. The units were fitted out and the shop fronts were improved with robust, discreet security shutters. The quality of the finished units had been noted by the community and other businesses had approached the council for their advice on making improvements to other shops within the Market Square. To date, two of the five retail units were trading with negotiations underway for the remainder.

 

The report further provided Members with the costings of the retail unit fit-out, purchase price amounts and the average rental income figures per annum.

 

RESOLVED:  (a)     That CAB 84 be endorsed.

 

(b)     That the Head of Assets and Building Control explore where the assets will be placed in the Council’s portfolio.