Agenda and minutes

It was noted that apologies for absence had been received from Councillors P A Watkins and T J Bartlett.     

 

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

It was noted that there were no declarations of interest.

 

The Decisions of the meeting of the Cabinet held on 3 April 2017 numbered CAB 171 to CAB 179 (inclusive) are attached.

It was agreed that the decisions of the meeting of the Cabinet held on 3 April be approved, subject to CAB 179 being amended as follows:

 

‘It was agreed that the key targets, as set out at Appendix 1 of the report, be approved, subject to the 2017/18 target for WAS010 (‘Residual household waste per household’) being amended to 430 kg; the retention of the existing Regeneration and Development Performance Indicators PLA004 and PLA001 (provided for information purposes only) and the Director of Governance making any minor changes, in consultation with the Portfolio Holder for Corporate Resources and Performance.’

 

 

The Notice of Forthcoming Key Decisions is included in the agenda to enable the Cabinet to identify future agenda items of public interest that should be subject to pre-scrutiny.

It was agreed that there were no forthcoming Key Decisions identified for pre-Cabinet scrutiny at this stage.

 

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 177, made at its meeting held on 18 April 2017 (Minute No 183), be acknowledged.

 

(b)  That the Scrutiny (Policy and Performance) Committee’s  recommendation (v) be approved, subject to details on how a scheme for free parking at Tides Leisure Centre would operate being submitted to Cabinet for further consideration.

 

(c)  That Cabinet decision CAB 177 be reaffirmed.

 

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 178, made at its meeting held on 18 April 2017 (Minute No 184), be acknowledged.

 

(b)  That Cabinet decision CAB 178 be reaffirmed.

 

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 179, made at its meeting held on 18 April 2017 (Minute No 185), be acknowledged.

 

(b)  That the Scrutiny (Policy and Performance) Committee’s recommendation (b) be acknowledged, noting that outturn comparison information is already included in Performance Reports.

 

(c)  That Cabinet decision CAB 179 be reaffirmed.

 

To consider the recommendation from the Scrutiny (Community and Regeneration) Committee (to follow).

It was agreed that the Scrutiny (Community and Regeneration) Committee’s recommendation, made at its meeting held on 18 April 2017 (Minute No 95), be acknowledged.  However, it was noted that there was already a process in place for consulting Southern Water on flood risk.  Furthermore, Officers were addressing the quality of this advice directly with Southern Water, and it was intended to introduce a Planning ‘validation checklist’ which could require major development (greater than 10 units) to be submitted with evidence regarding the capacity in the foul sewer network.  The final version of the checklist would be brought to Cabinet for approval in due course, at which point Cabinet would be able to review the measures proposed.

 

At its meeting held on 3 April 2017, Cabinet agreed that parking charges should continue to be frozen at their current levels, with certain minor exceptions (Cabinet decision CAB 77). However, Appendix 1 to the report contained a minor typographical error concerning the charges in Maison Dieu Car Park, Dover. 

 

Cabinet is requested to confirm its agreement to the car parking charges for Maison Dieu car park which should have read as follows:

 

Maison Dieu Car Park, Dover Linear charging up to 5 hrs Minimum charge 40p

1hr 2hr 3hrs 4hrs 5hrs 5 to 8 hrs

£1.10 £2.20 £3.30 £4.40 £5.50 £6.50

 

 

It was agreed that the Schedule of On and Off-Street Parking Charges be corrected to indicate that the fee for parking at Maison Dieu Car Park should be £2.20 for 2 hours.

To consider the attached report of the Chief Executive.

 

Responsibility: Portfolio Holder for Environment, Waste and Planning

It was agreed that the Local Plan Engagement Strategy, as set out at Appendix 1 to the report, be approved and made available on the Council’s website.

To consider the attached report of the Chief Executive.

 

Responsibility: Portfolio Holder for Environment, Waste and Planning

It was agreed:

 

(a) That the proposed responses to the representations received and the resulting modifications to the Waterloo Crescent Conservation Character Appraisal, as set out at Appendix 1 to the report, be approved.

 

(b) That the adoption of the Waterloo Crescent Conservation Area Character Appraisal as a Local Development Document, as set out at Appendix 2 to the report, be approved.

 

(c) That the Head of Regeneration and Development be authorised, in consultation with the Portfolio Holder for Environment, Waste and Planning, to make any necessary editorial changes to the Waterloo Crescent Conservation Area Character Appraisal to assist with clarity, consistency, explanation and presentation.

To consider the attached report of the Chief Executive.

 

Responsibility: Portfolio Holder for Environment, Waste and Planning

It was agreed that the three proposed extensions of the Nelson Street, Deal Conservation Area boundary, as set out at Appendix 1 of the report, be approved.

To consider the attached report of the Director of Environment and Corporate Assets.

 

Responsibility: Portfolio Holders for Property Management & Public Protection and Housing, Health & Wellbeing

It was agreed:

 

(a) That land at Barwick Road, Dover (as shown on the map at Appendix 1 of the report) be appropriated, to be held for the purposes of Part II of the Housing Act 1985.

 

(b) That the Director of Environment and Corporate Assets be authorised to give statutory notice of the Council’s intention to appropriate land at Cowdray Square, Deal (as shown on the map at Appendix 2 of the report), to be held for the purposes of Part II of the Housing Act 1985, to consider any objections received in response to that notice, and to make the appropriation or not, as he considers appropriate.

 

To consider the attached report of the Director of Governance.

 

Responsibility: Portfolio Holder for Corporate Resources and Performance

It was agreed that the Council’s Performance Report and Actions for the Fourth Quarter 2016/17 be noted.

To consider the attached report of the Director of Governance.

 

Responsibility: Leader of the Council

It was agreed:

 

(a) That the following appointments to outside bodies for 2017/18 be approved:

 

Action with Rural                        1 Year               Councillor M Ovenden      

Communities in Kent                                           Councillor F Scales

 

Age Concern Deal                     1 Year               Councillor P Heath

(Liaison Committee)

 

Aylesham & District                   1 Year               Councillor G Cowan

Workshop Trust

 

Canterbury and Coastal            1 Year               Councillor S Chandler   

Health and Wellbeing

Board

 

Deal Fairtrade Steering             1 Year               Councillor P Hawkins

Group

 

Dover Bronze Age Boat             1 Year              Mr A Richardson

Trust

 

Dover, Deal and District             1 Year              Councillor P Beresford

Citizens’ Advice Bureau                                      Councillor R Frost

 

Dover District                             1 Year               Councillor K Morris

Volunteering Centre

 

Dover Fairtrade Steering           1 Year               Councillor D Hannent 

Group

 

East Kent Housing                    1 Year                Councillor S Chandler

Board

 

East Kent Housing                     1 Year               Councillor P Beresford

Dover Area Tenants’                                           Councillor M Rose

Board

 

East Kent Spatial                       1 Year               Councillor P Watkins

Development Co.

 

Industrial Communities              1 Year               Councillor S Manion

Alliance

 

JAC Kent Downs AONB            1 Year               Councillor N Kenton  

Partnership

 

Kent County Playing                  1 Year               Councillor P Beresford

Fields Association

 

Kent Forum                                1 Year               Councillor P Watkins 

 

Local Enterprise                         1 Year               Councillor P Watkins

Partnership Board

and Executive

 

Local Government                     1 Year               Councillor P Watkins 

Association – General

Assembly

 

Mary Hougham Almshouses     4 Years             Councillor A Friend

 

Police and Crime Panel             1 Year              Councillor K Morris

for Kent

 

River Dour Partnership              1 Year              Councillor N Collor 

 

River Stour (Kent)                      1 Year              Councillor M Conolly

Internal Drainage Board                                     Councillor M Ovenden

 

Sandwich and Pegwell Bay       1 Year              Councillor M Ovenden

National Nature Reserve

Management Committee

 

South East England                   1 Year              Councillor P Watkins

Councils (SEEC)                                                (sub: M Conolly)

 

South Kent Coast Health           1 Year              Councillor P Watkins 

and Wellbeing Board                                          Councillor P Beresford

 

Tourism South East                   1 Year              Councillor K Morris

 

Stagecoach Bus Users’             1 Year               Mrs S Nicholas

Group

 

(b)   That the nomination of a trustee to Municipal Charities of Dover be deferred until the views of the charity regarding the re-appointment of Mr J M Smith are known.

 

(c)   That the Leader of the Council be requested to nominate an  alternative Member to substitute at meetings on an ad hoc basis when the appointed Member is unavailable (and where the constitution of the body allows this).

 

(d)   That the appointment of the Chief Executive to the Kent Forum be approved.

 

To consider the attached report of the Director of Governance.

 

Responsibility: Leader of the Council

It was agreed:

 

(a) That the membership of the Local Plan Project Advisory Group for the Council year 2017/18 be established as follows:

 

       Portfolio Holder for Environment, Waste and Planning (Chairman); Councillor D P Murphy; Councillor B Gardner; the Chairman of the Planning Committee; a representative from the town and parish councils (Mr Keith Gowland representing Kent Association of Local Councils and nominated substitute); three representatives from the voluntary sector (Mr Pat Sherratt – The Dover Society; Mr Robin Green – The Deal Society; and Mr Richard Ralph – Sandwich Town Team); representatives from the Business Forum (including Mr Gareth Doodes, Mr Matthew or Mr Stuart Jaenicke and a representative from Megger) and the Chief Executive/Head of Regeneration and Development.

 

(b) That the membership of the Dover Town Centre and Waterfront Project Advisory Group for the Council year 2017/18 be established as follows: Portfolio Holder for Property Management and Public Protection (Chairman) and Councillors P M Beresford, N J Collor, P A Watkins, P M Brivio, M R Eddy and P Walker.

 

(c) That the membership of the Dover Leisure Centre Project Advisory Group for the Council year 2017/18 be established as follows: Portfolio Holders for Property Management and Public Protection (Chairman); Access and Licensing; Corporate Resources and Performance; Housing, Health and Wellbeing; Councillor P Walker and Mr Peter Ward.

 

(d) That the membership of the Commercial Investment Project Advisory Group for the Council year 2017/18 be established as follows: Portfolio Holder for Corporate Resources and Performance (Chairman); Leader of the Council; Portfolio Holder for Property Management and Public Protection and Leader and Deputy Leader of the Opposition Group.

 

(e) That the membership of the Residential Investment Project Advisory Group for the Council year 2017/18 be established as follows: Portfolio Holder for Corporate Resources and Performance (Chairman); Leader of the Council; Portfolio Holder for Housing, Health and Wellbeing; Leader of the Opposition Group and Shadow Portfolio Holder for Housing, Health and Wellbeing.

 

(f) That the membership of the Investment Advisory Group for the Council year 2017/18 be established as follows: Portfolio Holder for Corporate Resources and Performance (Chairman); Chairman of the Governance Committee; Chairman of the Scrutiny (Policy and Performance) Committee and Councillors P I Carter and M R Eddy.

 

The Executive is required to appoint Members to the Developer Contributions Executive Committee for the Council year 2017/18, and to appoint a Chairman and Vice-Chairman. 

 

The current membership of the Committee comprises the Leader of the Council and the Portfolio Holders for Housing, Health and Wellbeing; Environment, Waste and Planning and Skills, Training, Tourism, Voluntary Services and Community Safety.  In addition, a (non-voting) representative from the Labour Group is currently invited to attend and participate at meetings of the Developer Contributions Executive Committee.

It was agreed:

 

(a) That the membership of the Developer Contributions Executive Committee for the Council year 2017/18 be established as follows:

 

Leader of the Council (Chairman) and the Portfolio Holders for Housing, Health and Wellbeing; Environment, Waste and Planning (Vice-Chairman) and Skills, Training, Tourism, Voluntary Services and Community Safety.

 

(b) That a (non-voting) representative from the Labour Group (Councillor B Gardner) be invited to attend and participate at meetings of the Developer Contributions Executive Committee.

 

The Executive is required to appoint a Member of the Council to serve as Vice-Chairman of the Dover Joint Transportation Board for 2017/18, in accordance with the agreement on Joint Transportation Boards made between Kent County Council and Dover District Council. 

 

The chairmanship/vice-chairmanship alternates annually between KCC and DDC.  Councillor Nigel Collor is currently Chairman of the JTB.

It was agreed that the Leader of the Council be requested to appoint the Vice-Chairman once the membership of the Dover Joint Transportation Board for 2017/18 has been determined by Council on 17 May 2017. 

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

 

To consider the attached report of the Director of Environment and Corporate Assets.

 

Responsibility: Portfolio Holder for Property Management and Public Protection

It was agreed that a new play area facility be provided at St Radigund’s, and the contract for the development be awarded to Wicksteed Leisure Ltd for the consideration set out in the report, subject to satisfying planning conditions.