Agenda and minutes

An apology for absence was received from Councillor J S Back.

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

There were no declarations of interest.

The Decisions of the meeting of the Cabinet held on 10 September 2018 numbered CAB 23 to CAB 38 (inclusive) are attached.

It was agreed that the decisions of the meeting of the Cabinet held on 10 September 2018, as detailed in decision numbers CAB 23 to CAB 38, be approved as a correct record and signed by the Chairman.

The Notice of Forthcoming Key Decisions is included in the agenda to enable the Cabinet to identify future agenda items of public interest that should be subject to pre-Cabinet scrutiny.

It was agreed that there were no forthcoming Key Decisions identified for pre-Cabinet Scrutiny at this stage.

To consider the attached recommendations of the Scrutiny (Community and Regeneration) Committee.

It was agreed that the Scrutiny (Community and Regeneration) Committee’s recommendations, made at its meeting held on 12 September 2018 (Minute No 33), be rejected as these matters were already being addressed as part of the Local Plan Review.

To consider the attached report of the Head of Regulatory Services.

Responsibility: Portfolio Holder for Access and Licensing

It was agreed that the current limit of 69 Hackney Carriage licences issued by the authority be retained.

To consider the attached report of the Director of Finance, Housing and Community.

Responsibility: Portfolio Holder for Community Services

It was agreed:    (a)     That the Director of Finance, Housing and Community be authorised to make an application for, and accept a Gambling Commission licence on behalf of, the Council to operate a local authority lottery under the Gambling Act 2005 as amended.

(b)     That the Gambling and Lottery Policy be approved.

(c)     That, for greater assurance, the use of an External Lottery Manager who has worked with other Local Authorities running similar schemes be approved.   

(d)     That the Director of Finance, Housing and Community be authorised to appoint an External Lottery Manager (ELM) to run the day-to-day operations of the lottery, for an initial one-year period, ensuring compliance with procurement standing orders and obtaining of competitive quotes where applicable.

(e)     That the eligibility criteria for good causes to participate in the Dover District  Lottery be approved.

(f)      That the apportionment of the Central Fund to the DDC Community Grants programme be approved.

(g)     That Dover District Council’s membership of the Lotteries Council, in order to demonstrate best practice and provide access to free membership services on legal and compliance issues, be approved.

(h)     That the Director of Finance, Housing and Community be authorised to discharge the powers and functions of the Council in relation to the running of a local authority lottery.

It was agreed:   (a)   That support for the proposal to re-image and enhance Dover Museum, recognising the potential benefits this could bring to the regeneration of the town centre, be approved.

                          (b)   That a project to undertake an audit of the current Dover Museum collection and develop proposals to resolve the long-term issues of museum storage be approved.

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

To consider the attached report of the Director of Environment and Corporate Assets.

Responsibility: Portfolio Holder for Housing and Homelessness

(a)  It was agreed:

       (i)              That the William Muge and Snelgrove sites be appropriated to be held for the purposes of Part IX of the Town & Country Planning Act 1990, pursuant to s.122 of the Local Government Act 1972, and that the Director of Environment and Corporate Assets be authorised to re-appropriate the land for the purposes of the Housing Act 1985 on completion of the development.

       (ii)             That the remainder of the William Muge and Snelgrove sites be appropriated to be held for the purposes of the Housing Act 1985 pursuant to s.122 of the Local Government Act 1972.

       (iii)            That the Director of Environment and Corporate Assets, in consultation with the Director of Finance, Housing and Community, be authorised to take all necessary actions to deliver the construction phase of the project, including awarding the construction contract, approving variations to the project sum if required and, if circumstances warrant, to cancel the project.

       (iv)            That the Residential Investment Project Advisory Group be assigned to oversee the project and advise on key issues.

       (v)             That the undertaking of the relevant accounting transactions during the 2018/19 financial year to reflect the transfer of the assets from the General Fund (GF) to the Housing Revenue Account (HRA) be authorised.

       (vi)            That the Director of Finance, Housing and Community, in consultation with the Portfolio Holder for Corporate Resources and Performance, be authorised to take all decisions on the financing of the project.

(b)   It was agreed to recommend to Council that the Budget and Policy Framework be amended to include this project in the capital programme.