Agenda and draft minutes

Cabinet - Monday, 6th September, 2021 11.00 am

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    Items
    No. Item

    26.

    Apologies

    To receive any apologies for absence.

    Minutes:

    An apology for absence was received from Councillor O C de R Richardson.

    27.

    Declarations of Interest pdf icon PDF 143 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    Minutes:

    There were no declarations of interest.

    28.

    Records of Decisions pdf icon PDF 208 KB

    The decisions of the meetings of the Cabinet held on 5 July and 19 July 2021, numbered CAB 9 to CAB 17 and CAB 18 to CAB 25 (inclusive) respectively, are attached.

    Additional documents:

    Minutes:

    It was agreed that the decisions of the meetings held on 5 and 19 July 2021, as detailed in decision numbers CAB 9 to CAB 17 and CAB 18 to CAB 25 respectively, be approved as correct records and signed by the Chairman.

    29.

    Referral from Council - Food Poverty Review pdf icon PDF 10 KB

    To consider the attached recommendations from Council.

    Minutes:

    It was agreed:

     

    (a)  (i) That the Overview and Scrutiny Committee’s and Council’s recommendations be rejected on the grounds that there is already an established East Kent Food Poverty Working Group of which the Council is a member.  Whllst this is a highly important issue, forming a Dover District Council working group is likely to lead to a duplication of work.  

     

    (ii) The recommendations, for clarity, were as follows:

     

    (i)            That the objective of the Food Poverty Working Group be to investigate ways in which the Council can assist in tackling the issue of food poverty and its underlying causes in the district and, as part of this, how the Council can support the vital role undertaken by the voluntary and community sector. 

     

    (ii)           That the working group membership be politically balanced.

     

    (iii)          That a representative from the Cabinet be appointed to the working group.

     

    (iv)          That the working group be supported administratively by the head of Community and Digital Services. 

     

    (v)           That the working group be time-limited to two years of operation and be required to report to Cabinet on its conclusions at the end of that period.

     

    (vi)          That the final Terms of Reference be determined by the Cabinet taking into account points (i) to (v).

     

    (b) That the Community Services Team be requested to provide regular updates to Cabinet and the Overview and Scrutiny Committee on food poverty issues in the district.

     

    (c) That voluntary organisations be thanked for their work in this area.

     

    (d) That the Overview and Scrutiny Committee be thanked for its thorough and  comprehensive report. 

     

     

    30.

    Photovoltaic and Electric Heating Installations in Affordable Housing Developments at Kimberley Close, Dover and Stockdale Gardens, Deal pdf icon PDF 9 KB

    To consider the attached recommendations of the Overview and Scrutiny Committee.

    Minutes:

    It was agreed that the Overview and Scrutiny Committee’s endorsement of Cabinet decision CAB 22, made at its meeting held on 26 July 2021 (Minute No 45), be acknowledged.

    31.

    Making the Ash Parish Council Neighbourhood Development Plan 2021 pdf icon PDF 241 KB

    To consider the attached report of the Senior Policy Planning Officer.

     

    Responsibility: Portfolio Holder for Planning and Environment

    Additional documents:

    Minutes:

    It was agreed to recommend to Council that the Ash Neighbourhood Development Plan 2021 be ‘made’.

    32.

    Financial Outturn 2019/20 pdf icon PDF 411 KB

    To consider the attached report of the Head of Finance and Investment.

     

    Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

    Minutes:

    It was agreed that the report be received and noted.

    33.

    Annual Governance Assurance Statement 2020/21 pdf icon PDF 358 KB

    To consider the attached report of the Head of Governance.

     

    Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)   That the Annual Governance Assurance Statement 2020/21 be approved, and that the Leader of the Council and the Head of Paid Service be requested to sign the Statement on behalf of the Council.

     

    (b)   That the Governance Committee be asked to accept the Annual Governance Assurance Statement 2020/21 alongside the 2020/21 Statement of Accounts.

     

     

    34.

    Your Leisure Covid Support Funding pdf icon PDF 682 KB

    To consider the attached report of the Strategic Director (Operations and Commercial).

     

    Responsibility: Portfolio Holder for Community and Corporate Property

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)   That the business recovery measures undertaken by Your Leisure in response to the COVID-19 pandemic be noted and welcomed.

     

    (b)  That the allocation of £80,000 as COVID-19 support funding for the Tides Leisure & Indoor Tennis Centre be approved.

    35.

    Performance Report - First Quarter 2021/22 pdf icon PDF 205 KB

    To consider the attached report of the Head of Leadership Support.

     

    Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

    Additional documents:

    Minutes:

    It was agreed that the Council’s Performance Report and Actions for the First Quarter 2021/22 be noted.

    36.

    Exclusion of the Press and Public pdf icon PDF 105 KB

    The recommendation is attached.

     

    MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

    Minutes:

    That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

    37.

    Purchase of New Affordable Housing at St Richard's Road, Deal

    To consider the attached report of the Head of Finance and Investment.

     

    Responsibility: Portfolio Holder for Social Housing and Port Health

    Minutes:

    It was agreed:

     

    (a)  That the project to acquire the freehold of six affordable homes to be developed on land at St Richard’s Road, Deal be approved.

     

    (b)  That the Strategic Director (Corporate Resources) be authorised, in consultation with the Portfolio Holder for Social Housing and Port Health, to take the necessary decisions and actions to progress the project and purchase the properties including (but not limited to) agreeing the purchase price, approving the sale purchase agreements, and appointing any necessary professional advisers. 

    38.

    Sandwich Guildhall Forecourt - Highway Works

    To consider the attached report of the Strategic Director (Operations and Commercial).

     

    Responsibility: Portfolio Holder for Community and Corporate Property

    Minutes:

    It was agreed that the highway works element of the project, using the Partnership Agreement – Relating to Highway Services, be approved.

    39.

    Award of Six-Year Contract for External Decoration and Associated Repairs to Council Dwellings

    To consider the attached report of the Head of Assets and Building Control.

     

    Responsibility: Portfolio Holder for Social Housing and Port Health

    Minutes:

    It was agreed:

     

    (a)  That the award of the new contract for external decorations and associated repairs to Council dwellings to Bell Decorating Group, for the sum set out in the report, be approved, subject to the 30-day notice period required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003.

     

    (b)  That the functions of having regard to observations in relation to proposals to award a long-term agreement, as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, and confirming the award of the contract (or reporting further to Cabinet, as he considers appropriate) be delegated to the Strategic Director (Operations and Commercial), in consultation with the Portfolio Holder for Social Housing and Port Health

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