Agenda and draft minutes

Cabinet - Monday, 9th May, 2022 11.00 am

Venue: Council Chamber. View directions

Contact: Kate Batty-Smith, Democratic Services Officer  Email: democraticservices@dover.gov.uk

Media

Items
No. Item

102.

Apologies

To receive any apologies for absence.

Minutes:

It was noted that there were no apologies for absence.  

103.

Declarations of Interest pdf icon PDF 143 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest.

104.

Record of Decisions pdf icon PDF 254 KB

The decisions of the meeting of the Cabinet held on 4 April 2022 numbered CAB 94 to CAB 101 (inclusive) are attached.

Minutes:

It was agreed that the decisions of the meeting held on 4 April 2022, as detailed in decision numbers CAB 94 to CAB 101, be approved as a correct record and signed by the Chairman.

105.

Future High Streets Fund pdf icon PDF 144 KB

To consider the attached recommendation of the Overview and Scrutiny Committee.

Minutes:

It was agreed that the Overview and Scrutiny Committee’s recommendation, made at its meeting held on 25 April 2022 (Minute No 140), be approved as follows:

 

That meetings of the Dover Town Regeneration Advisory Board be scheduled in respect of regeneration projects such as the Future High Streets Fund and the Redevelopment of Stembrook Car Park and Former Co-op Building.

106.

Bring Your Own Device Policy pdf icon PDF 206 KB

To consider the report of the Head of Community and Digital Services (to follow).

 

Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

Additional documents:

Minutes:

It was agreed that a new project and policy implementing processes and security to enable staff to use personal smart devices for work be approved. 

107.

Arrangements for Dover District Council Community Grants Scheme for 2022/23 pdf icon PDF 240 KB

To consider the attached report of the Head of Community and Digital Services.

 

Responsibility: Portfolio Holder for Community and Corporate Property

Minutes:

It was agreed that the proposed criteria changes to the Community Grants Scheme for 2022/23, utilising the £260,000 available, and as set out in paragraph 4.2 of the report, be approved.  

108.

Appointment of Members to Outside Bodies 2022/23 pdf icon PDF 458 KB

To consider the attached report of the Head of Governance and HR.

 

Responsibility: Leader of the Council

Minutes:

It was agreed:

 

(a)  That the following appointments to outside bodies for 2022/23 be approved (with appointments being for one year unless stated otherwise):

 

Action with Communities in Rural Kent   Cllr D Beaney

Cllr M Rose

 

Aylesham & District Workshop Trust       Cllr P Walker

 

Deal Fairtrade Steering Group                Cllr T J Bartlett

 

Deal & Sandwich Coastal Community     Cllr S S Chandler

Team                                                     Cllr S H Beer

 

Dover Coastal Community Team            Cllr N J Collor

Cllr R S Walkden

 

Dover, Deal & District                             Cllr D Hawkes

Citizens’ Advice Bureau                         

 

Dover Fairtrade Steering Group              Cllr D Hannent

 

East Kent Spatial Development Co.        Cllr T J Bartlett

 

Industrial Communities Alliance              Cllr S C Manion

 

JAC Kent Downs AONB Partnership       Cllr N S Kenton

 

Kent County Playing Fields Association Cllr T A Bond

 

Kent Forum                                            Cllr T J Bartlett

 

Local Enterprise Partnership Board &     Cllr T J Bartlett          

Executive

 

Local Government Association –            Cllr T J Bartlett

General Assembly

 

Local Government Association Coastal   Cllr N S Kenton

Special Interest Group

 

Manston Skills and Education Board       Cllr D P Murphy

 

Police & Crime Panel for Kent                Cllr O Richardson

 

River Dour Partnership                           Cllr N J Collor

 

River Stour (Kent) Internal                      Cllr M D Conolly

Drainage Board                                      Cllr P D Jull

 

Sandwich & Pegwell Bay                        Cllr S S Chandler

National Nature Reserve

Management Committee

 

South-East England Councils                 Cllr T J Bartlett

(SEEC)                                                  (sub: O Richardson)

 

Tourism South-East                               Cllr T J Bartlett

 

(b) That the Leader of the Council be requested to nominate an alternative Member to substitute at meetings on an ad hoc basis when the appointed Member is not available (and where the constitution of the body allows this).

 

(c) That the appointment of the Chief Executive to the Kent Forum be approved.

109.

Appointment of Dover Joint Transportation Advisory Board Chairman for 2022/23 pdf icon PDF 4 KB

To consider the attached recommendation.

Minutes:

It was agreed that Councillor J S Back be appointed Chairman of the Dover Joint Transportation Advisory Board for the Council Year 2022/23.

110.

Exclusion of the Press and Public pdf icon PDF 103 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

111.

Restoration of Maison Dieu, Dover

To consider the report of the Strategic Director (Operations and Commercial) (to follow).

 

Responsibility: Portfolio Holder for Community and Corporate Property

Minutes:

(a)   It was agreed:

 

(i)             That the outcome of the tender process be noted.

 

(ii)            That the award of the main contract for the construction works to Coniston Ltd be approved.

 

(iii)           That the Strategic Director (Operations and Commercial) be instructed to identify additional grant funding opportunities from other sources, including project sponsors and other partners, opportunities for prudent borrowing against expected revenues, and potential savings up to £2.25 million in the Capital Programme, in consultation with the Leader of the Council, sufficient to offset the shortfall of funding for the Maison Dieu project, with a report to be presented to a subsequent meeting of the Council.

 

(b)   It was agreed to recommend to Council:

 

(i)             That the allocation of an increase of £2.25 million in the Capital Programme to finance the increased costs of the Maison Dieu project be approved.

 

(ii)            That the recommendation of the Section 151 Officer, as set out in paragraph 7.1.9 of the report, be approved, as follows:

 

‘’It is therefore the recommendation of the Section 151 Officer that, to maintain the Council’s financial position with regards to capital expenditure, projects totalling at least the additional cost of the Maison Dieu project, currently estimated to be £2.25 million, are removed from the programme.”

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