Agenda and draft minutes

Cabinet - Monday, 6th June, 2022 11.00 am

Venue: Council Chamber. View directions

Contact: Kate Batty-Smith, Democratic Services Officer  Email: democraticservices@dover.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence.

Minutes:

It was noted that apologies for absence had been received from Councillors D P Murphy and C A Vinson.

2.

Declarations of Interest pdf icon PDF 143 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest.

3.

Record of Decisions pdf icon PDF 274 KB

The decisions of the meeting of the Cabinet held on 9 May 2022 numbered CAB 102 to CAB 111 (inclusive) are attached.

Minutes:

It was agreed that the decisions of the meeting held on 9 May 2022, as detailed in decision numbers CAB 102 to CAB 111, be approved as a correct record and signed by the Chairman.

4.

Neighbourhood Management Policy pdf icon PDF 421 KB

To consider the attached report of the Head of Housing.

 

Responsibility: Portfolio Holder for Social Housing, Port Health and Skills and Education

Additional documents:

Minutes:

It was agreed:

 

(a)  That the contents of the report, and the Council’s obligation to consult and publish a Neighbourhood Management Policy, in compliance with the Regulator of Social Housing, Neighbourhood and Community Standard, be noted.

 

(b)  That the content of the draft Neighbourhood Management Policy be approved.

 

(c)   That the draft consultation plan for the Neighbourhood Management Policy be approved.

 

(d)  That the Strategic Director (Corporate Resources) be authorised, in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education, to make minor amendments to the policy arising from the consultation and, thereafter, adopt the policy on behalf of the Council with effect from 1 September 2022.

 

(e)  That the Strategic Director (Corporate Resources) be authorised, in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education, to make future minor amendments to the policy as required.

5.

Public Spaces Protection Order pdf icon PDF 457 KB

To consider the attached joint report of the Strategic Director (Corporate Resources) and the Chief Executive.

 

Responsibility: Portfolio Holders for Transport, Licensing and Regulatory Services &

                        Community and Corporate Property

Additional documents:

Minutes:

It was agreed, having regard to the conditions within Section 59 of the Anti-Social Behaviour, Crime and Policing Act 2014:

 

(a)  That the making of the proposed Public Spaces Protection Order (Dover District Council) 2022 be authorised.

 

(b)  That the Head of Regulatory Services be authorised to carry out all necessary publicity required by virtue of the Anti-Social Behaviour, Crime and Policing Act 2014 (Publication of Public Spaces Protection Orders) Regulations.

6.

Environmental Enforcement Service Delivery Options pdf icon PDF 238 KB

To consider the attached report of the Head of Regulatory Services.

 

Responsibility: Portfolio Holder for Transport, Licensing and Regulatory Services

Minutes:

It was agreed that the service delivery approach detailed in Option 1 (as set out in paragraph 4.1 of the report), involving the direct employment of staff (Environmental Enforcement Officers), and the allocation of the funding required, be approved.  

 

 

7.

Covid-19 Additional Relief Fund Scheme pdf icon PDF 1 MB

To consider the report of the Strategic Director (Corporate Resources) (to follow).

 

Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

Minutes:

It was agreed that the implementation of a Covid-19 Additional Relief Fund Scheme, based on the business rates charge for eligible properties (subject to the rules on state subsidies which limit the maximum relief that can be given), as set out in Section 7 of the report, and which meets the criteria for relief set out in the guidance at Appendix 1, be approved. 

8.

UK Shared Prosperity Fund pdf icon PDF 258 KB

To consider the report of the Head of Investment, Growth and Tourism (to follow).

 

Responsibility: Leader of the Council

Minutes:

It was agreed:

 

(a)  That the UK Shared Prosperity Fund (UKSPF) Prospectus and UK Shared Prosperity Fund Allocations be noted.

 

(b)   That the Strategic Director (Operations and Commercial) be authorised, in consultation with the Leader of the Council, to take the necessary decisions and actions required to finalise a related investment plan, and to accept the allocation of funds, as well as to implement and administer the scheme and all related plans in accordance with the requirements and priorities of the Prospectus and Fund.

 

(c)   That the use of the available £20,000, to undertake initial preparatory work for the UKSPF, including developing the local investment plan for submission, be approved.

 

(d)  That the use of the UKSPF 4% administration allocation to support the productive delivery and administration of the Fund be approved. 

9.

Release of Section 106 Monies from Aylesham Village Garden Public Realm Contributions pdf icon PDF 230 KB

To consider the attached report of the Strategic Director (Operations and Commercial).

 

Responsibility: Portfolio Holder for Community and Corporate Property

Minutes:

It was agreed:

 

(a)   That the use of Section 106 receipts in respect of the Aylesham redevelopment for the introduction of a designated grounds maintenance service to undertake all maintenance and landscaping requirements for open spaces and play areas within the village be approved. 

 

(b)   That the Strategic Director (Operations and Commercial) be authorised to take all necessary steps to set up and manage the service.

10.

Performance Report - Fourth Quarter 2021/22 pdf icon PDF 340 KB

To consider the attached report of the Head of Leadership Support.

 

Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

Additional documents:

Minutes:

It was agreed that the Council’s Performance Report and Actions for the Fourth Quarter 2021/22 be noted.

11.

Strategic Performance Dashboard pdf icon PDF 210 KB

To consider the report of the Head of Leadership Support.

 

Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

Additional documents:

Minutes:

It was agreed:

 

(a)   That the new Strategic Performance Dashboard be approved.

 

(b)   That the new Dashboard be trialled for 12 months and then reviewed.

12.

Appointment of Members to Project Advisory Groups for 2022/23 pdf icon PDF 800 KB

To consider the attached report of the Head of Governance and HR.

 

Responsibility: Leader of the Council

Minutes:

It was agreed:

 

(a)   That the membership of the Local Plan Project Advisory Group for the Council Year 2022/23 be approved as follows: Portfolio Holder for Planning and Environment (Chairman), Chairman of Planning Committee (Vice-Chairman), Chairman of Overview and Scrutiny Committee, and Councillors D G Beaney, E A Biggs, T A Bond, D G Cronk, P D Jull, S C Manion and H M Williams.

 

(b)   That the membership of the Dover Town Regeneration Advisory Board for the Council Year 2022/23 be approved as follows: Leader of the Council (Chairman), Portfolio Holder for Community and Corporate Property (Vice-Chairman), Portfolio Holder for Finance, Governance, Digital and Climate Change, Mayor of Dover, and Councillors M Bates, D G Beaney, E A Biggs, P M Brivio, N J Collor, D Hannent, K Mills and C D Zosseder.

 

(c)   That the membership of the Climate Change Project Advisory Group for the Council Year 2022/23 be approved as follows: Portfolio Holder for Finance, Governance, Digital and Climate Change (Chairman), and Councillors M Bates, S H Beer, N J Collor, D R Friend, N S Kenton, K Mills, O C de R Richardson and H M Williams.

 

(d)   That the membership of the Homelessness Project Advisory Group for the Council Year 2022/23 be approved as follows: Portfolio Holder for Social Housing, Port Health, Skills and Education (Chairman), Portfolio Holder for Planning and Environment (Vice-Chairman), and Councillors P M Brivio, S C Manion and H M Williams.

 

(e)   That the membership of the Investment Advisory Group for the Council Year 2022/23 be approved as follows: Portfolio Holder for Finance, Governance, Digital and Climate Change (Chairman), Chairman of Governance Committee (Vice-Chairman), and Councillors S H Beer, O C de R Richardson and C D Zosseder.

 

(f)    That the revised Terms of Reference for the Dover Town Regeneration Advisory Board, as set out at Appendix F of the report, be approved.

 

13.

Exclusion of the Press and Public pdf icon PDF 105 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

14.

Levelling Up Fund - Round 2

To consider the attached report of the Head of Investment, Growth and Tourism.

 

Responsibility: Leader of the Council

Minutes:

It was agreed:

 

(a)   That the Levelling Up Fund (Round 2) Prospectus and Technical Note be noted.

 

(b)   That the proposed ‘Dover Beacon’ Levelling Up Fund (Round 2) Project be approved.

 

(c)   That the Strategic Director (Operations and Commercial) be authorised, in consultation with the Leader of the Council, to take the necessary decisions and actions required to finalise a realistic and deliverable Levelling Up Fund Project for Dover Town, and to ratify the Council’s submission of this project as part of the required Levelling Up Fund (Round 2) application (and supporting documents) process, in accordance with the requirements, priorities and timelines of the Fund.

Data Protection – Broadcast of Live Meetings

  1. Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed, meetings are not recorded. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy