Agenda and draft minutes

Cabinet - Monday, 8th April, 2024 6.00 pm

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Items
No. Item

94.

Apologies

To receive any apologies for absence.

Minutes:

It was noted that there were no apologies for absence.

95.

Declarations of Interest pdf icon PDF 55 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest.

96.

Record of Decisions pdf icon PDF 208 KB

The decisions of the meeting of the Cabinet held on 4 March 2024 numbered CAB 80 to CAB 93 (inclusive) are attached.

Minutes:

It was agreed that the decisions of the meeting held on 4 March 2024, as detailed in decision numbers CAB 80 to CAB 93, be approved as a correct record and signed by the Chairman.

97.

Vulnerable Tenant Policy pdf icon PDF 94 KB

To consider the attached report of the Head of Housing.

 

Responsibility: Portfolio Holder for Housing, Skills and Education

Additional documents:

Minutes:

It was agreed:

 

(a)  That the proposed Vulnerable Tenant Policy be approved and adopted.

 

(b)  That the Strategic Director (Finance and Housing) be authorised, in consultation with the Portfolio Holder for Housing, Skills and Education, to  make minor amendments to the Policy as required.

98.

Deal Beach Management Plan 2023/24-2025/26 pdf icon PDF 81 KB

To consider the attached report of the Head of Property Assets.

 

Responsibility: Portfolio Holder for Community and Corporate Property

Additional documents:

Minutes:

It was agreed:

 

(a)  That the acceptance of a Flood and Coastal Risk Management Capital Grant from the Environment Agency, and management of the coastline in accordance with the Isle of Grain to South Foreland Shoreline Management Plan, be approved.

 

(b)  That the procurement of the coastal protection works under the select tender framework of the East Kent Engineering Partnership be approved.

99.

Renovation of Former Hair Salon at 9 Sheridan Road, Dover to Provide Extended Facilities for Crosslinks Youth and Community Hub pdf icon PDF 106 KB

To consider the attached report of the Head of Property Assets.

 

Responsibility: Portfolio Holder for Community and Corporate Property

Minutes:

It was agreed:

 

(a)  That it be noted that tenders have been sought for the works involved and that the Strategic Director (Place and Environment) would shortly be awarding the contract for the refurbishment work to the premises following review of the tenders.

 

(b)  That a Grant of Concessionary Rental to Crosslinks Community Hub, in the sum of £4,650 per annum in respect of the rent for 13 Sheridan Road, be approved.

 

(c)   That an increase in the Grant to Crosslinks Youth and Community Hub in respect of the rent for 9 Sheridan Road, from £3,250 to £4,350 per annum, be approved.

100.

Exclusion of the Press and Public pdf icon PDF 53 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

101.

External Print Procurement for Elections and Electoral Registration

To consider the attached report of the Head of Corporate Services and Democracy.

 

Responsibility: Portfolio Holder for Finance, Governance, Climate Change and Environment

Minutes:

It was agreed that the award of the contract to Civica Election Services Ltd for external printing services over the next five years, for the sum set out in the report, be approved.

 

102.

Dover District Crematorium Project

To consider the attached report of the Head of Place and Growth.

 

Responsibility: Leader of the Council

Minutes:

It was agreed:

 

(a)  That the project investigation undertaken to date be noted.

 

(b)  That the budget of up to £40,000 to undertake an assessment of need with simultaneous district-wide site analysis to find a suitable location, and to appoint any necessary professional advisers, be approved.

 

(c)   That the Strategic Director (Place and Environment) be authorised, in consultation with the Leader of the Council, to enter into informal land negotiations, appointing any necessary professional advisers, within the approved budget.

103.

Dover Town Centre Regeneration - Regional Capacity Building Grant for Dover's Western Heights

To consider the attached report of the Head of Place and Growth.

 

Responsibility: Leader of the Council and Portfolio Holder for Community and

                        Corporate Property

Minutes:

It was agreed:

 

(a)  That the acceptance of the grant from the Historic England Regional Capacity Building Programme, and the provision of match funding for the activity programme, be approved.

 

(b)  That the Head of Place and Growth be authorised, in consultation with the Leader of the Council and the Portfolio Holder for Community and Corporate Property, to take all necessary decisions and actions required to complete related project works and activity within the agreed budget.

104.

Dover Town Centre Regeneration - Roman Painted House and Roman Lawn, Dover

To consider the attached report of the Strategic Director (Place and Environment).

 

Responsibility: Leader of the Council and the Portfolio Holder for Community and

                        Corporate Property

Minutes:

It was agreed:

 

(a)  That the proposal that the Roman Painted House should be reopened to the public in summer 2024, and that plans should be developed to transform the Roman Painted House, Roman Bath House and Roman Lawn into a leading heritage-based visitor attraction, be noted and approved.

 

(b)  That the Strategic Director (Place and Environment) be authorised, in consultation with the Leader of the Council and the Portfolio Holder for Community and Corporate Property, to take all necessary decisions and actions to:

 

·         Enable the Roman Painted House to be re-opened to the public in summer 2024.

·         Procure an experienced economic development and regeneration consultancy to support the preparation of a business plan for the Roman Painted House and to assist in preparing for external grant funding.

 

(c)   That the allocation of the following Special Revenue Project budgets to support the proposals be approved:

 

·         £70,000 – Corporate Assets Repairs & Maintenance

·         £15,000 – Roman Painted House – Dover Collections Re-boxing

·         £150,000 – Roman Painted House - Works

105.

Your Leisure Additional Funding

To consider the attached report of the Strategic Director (Place and Environment).

 

Responsibility: Portfolio Holder for Community and Corporate Property

Minutes:

It was agreed that the proposed allocation of up to £150,000 additional funding for Tides Leisure Centre in 2024/25 be approved.