Agenda and draft minutes

Cabinet - Monday, 13th May, 2024 6.00 pm

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Media

Items
No. Item

106.

Apologies

To receive any apologies for absence.

Minutes:

It was noted that there were no apologies for absence.

107.

Declarations of Interest pdf icon PDF 55 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest.

108.

Record of Decisions pdf icon PDF 191 KB

The decisions of the meeting of the Cabinet held on 8 April 2024 numbered CAB 94 to CAB 105 (inclusive) are attached.

Minutes:

It was agreed that the decisions of the meeting held on 8 April 2024, as detailed in decision numbers CAB 94 to CAB 105, be approved as a correct record and signed by the Chairman.

109.

Events Policy Review and Updated Memorandum of Understanding for Hiring Council Land pdf icon PDF 111 KB

To consider the attached report of the Strategic Director (Finance and Housing).

 

Responsibility: Portfolio Holder for Community and Corporate Property

Additional documents:

Minutes:

It was agreed:

 

(a)  That the new Events Policy (including new terms and conditions for event organisers and the events tier system) be approved.

 

(b)  That the new event categories and pricing structure be approved.

110.

Extension of Dour Street, Dover Conservation Area Boundary pdf icon PDF 90 KB

To consider the attached report of the Strategic Director (Place and Environment).

 

Responsibility: Portfolio Holder for Planning and Built Environment

Additional documents:

Minutes:

It was agreed:

 

(a)  That the proposed extensions to the Dour Street, Dover Conservation Area boundary, as set out at Appendix 1 to the report, be approved.

 

(b)  That a public consultation be carried out on the implementation of an Article 4 Direction.

111.

Arrangements for Dover District Council's Cost-of-Living Community Impact Fund 2024/25 pdf icon PDF 121 KB

To consider the attached report of the Strategic Director (Finance and Housing).

 

Responsibility: Portfolio Holder for Community and Corporate Property

Minutes:

It was agreed that the proposed budget of £104,791.67 be made available to the Community Impact Fund, to be allocated over two (summer and winter) grant scheme rounds during 2024/25.

112.

Appointment of Members to Outside Bodies 2024/25 pdf icon PDF 107 KB

To consider the attached report of the Strategic Director (Corporate and Regulatory).

 

Responsibility: Leader of the Council

Minutes:

It was agreed:

 

(a)  That the following appointments to outside bodies for 2024/25 be approved (with appointments being for one year unless stated otherwise):

 

Aylesham & District Workshop Trust             Cllr Charles Woodgate

 

Deal Fairtrade Steering Group                       Cllr Jeff Loffman

 

Dover, Deal & District Citizens’                      Cllr Jeff Loffman

Advice Bureau

 

Dover Fairtrade Steering Group                     Cllr Pam Brivio

 

East Kent Spatial Development Co.               Cllr Kevin Mills

 

Industrial Communities Alliance                     Cllr Daniel Parks

 

JAC Kent Downs AONB                                 Cllr Pam Brivio

Partnership

 

Kent & Medway Economic                             Cllr Cllr Kevin Mills

Partnership Board

 

Kent & Medway Police                                   Cllr Charlotte Zosseder

& Crime Panel

 

Kent Resource Partnership                            Cllr Edward Biggs

Members’ Board

 

Local Government Association –                   Cllr Kevin Mills

General Assembly

 

Local Government Association                       Cllr Edward Biggs

Coastal Special Interest Group

 

Manston Skills and Employment                    Cllr Pam Brivio

Board

 

Manston Sustainability Advisory                    Cllr Sue Beer

Board

 

Municipal Charities of Dover                          Cllr Edward Biggs

(4 Years)                                                         Appointment deferred

                                                                        Appointment deferred

 

River Dour Partnership                                   Cllr Pam Brivio

 

River Stour (Kent) Internal                              Cllr Daniel Parks

Drainage Board                                               Appointment deferred

 

Sandwich & Pegwell Bay                               Appointment deferred

National Nature Reserve

Steering Group

 

South-East England Councils                         Cllr Kevin Mills

                                                                        (sub: J Pout)

 

(b)  That Cabinet requests the Leader of the Council to nominate an alternative Members to substitute at meetings on an ad hoc basis when the appointed Members is not available (and where the constitution of the body allows this).

 

 

113.

Appointment of Project Advisory Groups 2024/25 pdf icon PDF 93 KB

To consider the attached report of the Strategic Director (Corporate and Regulatory).

 

Responsibility: Leader of the Council

Minutes:

It was agreed:

 

(a) That the membership of the Dover Beacon and Dover Town Regeneration Project Advisory Group for the Council Year 2024/25 be approved as follows: Leader of the Council (Chairman), Portfolio Holder for Community and Corporate Property (Vice-Chairman), Portfolio Holder for Finance, Governance, Climate Change and Environment, Mayor of Dover, Councillors T J Bartlett, M Bates, D G Beaney, E A Biggs, P M Brivio, G Cowan, S Hill and O C de R Richardson, and three tenant representatives (non-voting).

 

(b) That the membership of the Tides Project Advisory Group for the Council Year 2024/25 be approved as follows: Portfolio Holder for Finance, Governance, Climate Change and Environment (Chairman), Portfolio Holder for Community and Corporate Property (Vice-Chairman) and Councillors S H Beer, D G Cronk and O C de R Richardson.

 

(c) That the membership of the Homelessness Project Advisory Group for the Council Year 2024/25 be approved as follows: Portfolio Holder for Housing, Skills and Education (Chairman) and Councillors D R Friend, S C Manion, M J Nee and D J Parks.

 

(d) That the membership of the Investment Advisory Group for the Council Year 2024/25 be approved as follows: Portfolio Holder for Finance, Governance, Climate Change and Environment (Chairman), Chairman of Governance Committee (Vice-Chairman) and Councillors T J Bartlett, J P Loffman and C A Vinson.

114.

Appointment of Dover Joint Transportation Advisory Board Chairman for 2024/25 pdf icon PDF 30 KB

The recommendation is attached.

Minutes:

It was agreed that Councillor E A Biggs be appointed as Chairman of the Dover Joint Transportation Advisory Board for 2024/25.

115.

Exclusion of the Press and Public pdf icon PDF 52 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

116.

Purchase of New Affordable Housing at Wingfield Place, Deal

To consider the attached report of the Head of Housing.

 

Responsibility: Portfolio Holder for Housing, Skills and Education

Minutes:

It was agreed:

 

(a)  That a project to acquire the freehold of 48 affordable homes at Wingfield Place, Deal, and the subsequent sale of shares in ten of the properties designated as Shared Ownership homes, be approved.

 

(b)  That the Strategic Director (Finance and Housing) be authorised, in consultation with the Portfolio Holder for Housing, Skills and Education, to take the necessary decisions and actions to progress the project and purchase the properties, including (but not limited to) agreeing the purchase price, approving the sale purchase agreements, approving the sale and disposal of Shared Ownership properties, accepting Homes England grant funding, allocating developer contributions and appointing any necessary professional advisers.

117.

Award of Contract for Supply of Housing Management Software

To consider the attached report of the Head of Housing.

 

Responsibility: Portfolio Holder for Housing, Skills and Education

Minutes:

It was agreed:

 

(a)  That the award of a new contract to NEC Software Solutions to provide Northgate Housing Management System software for an additional three years be approved.

 

(b)  That the Strategic Director (Finance and Housing) be authorised, in consultation with the Portfolio Holder for Housing, Skills and Education, to take the necessary decisions and actions to progress the project and award the contract, including (but not limited to) agreeing the contract sum, negotiating terms, signing documentation and entering into the contract.

118.

Five-Year Contract for Provision of Home Improvement Agency Service

To consider the report of the Strategic Director (Corporate and Regulatory) (to follow).

 

Responsibility: Portfolio Holder for Transport, Licensing and Environmental Services

Minutes:

It was agreed that the award of a five-year contract (with provision to extend for a further two years) to Town & Country Housing, for the provision of a Home Improvement Agency Service at the tender sum set out in the report, be approved.

 

 

119.

Dover Town Centre Regeneration - Dover Beacon/Dover Bench Street Project

To consider the attached report of the Head of Place and Growth.

 

Responsibility: Leader of the Council

Minutes:

It was agreed:

 

(a)  That the RIBA Stage 3 Spatial Design Report and project progression to the next stage of delivery and development be approved.

 

(b)  That the proposal to bring forward the enabling works package from the main contract as a separate contract be approved, in principle.

 

(c)   That the Strategic Director (Place and Environment) be authorised, in consultation with the Leader of the Council, to take all actions necessary to facilitate a package of works in order to bring forward the projected completion date to March 2026.